Digital signatures are signatures that are industry standard. They’re thoroughly peer-reviewed and vetted for security and consistency. What this means is that they are reviewed for the vulnerability of tampering and forgery. They give you the primary elements in order to meet your governments requirements, audit requirements, and your corporate compliance. What are those elements? Tamper detection, and proof of integrity. You get a clear indication of that, by that green check mark, that integrity is in check, and a red X if there is tampering.
So the key in signatures is to ensure that no tampered content is relied on or goes undetected. This is a fundamental property that you get with a digital signature. That you or the people in your organization can inspect and rely on that signature document and content. The other elements that are mandatory include, proof of identity in the evidence, proof of intention, proof of date and time, and that integrity check. With this type of signature, you are compliance ready and you can meet your government’s issues and compliance requirements.
So what is a digital signature? Digital signatures are not just a replacement for pen and paper. The native application can inspect the signature. Most native applications are digital signature aware. Any stake holder can inspect the evidence and the digitally signed document for proof of finer identity, finer intention, date and time, and document integrity driving this type of automation.
When using a digital signature, you should get a visible signature in the native application. The evidence is maintained in the document itself, and travels with the document wherever it goes for the remainder of its life cycle. That can be from organization to organization, or can be traveling through time in long term archives. The point here is that enough evidence is carried so that when you digitally sign a document, you are actually transforming a document into a legally enforceable record. That’s because it contains the evidence that any stake holder or auditor can inspect and rely on, or if it’s been tampered with, cannot rely on.
What does this mean for your business? It means your business can move outside your organization. You can send these documents to partners, suppliers, and regulators. These documents will have effect because the people receiving them will be able to inspect and verify the evidence that you were the persons who signed, when you signed, and why you signed. Digital signatures can help you be more efficient and address the cost issue in your enterprise. Digital signatures can help you be more efficient and save that precious time and money, and have a better bottom line.