The Human Resource Administrator/Manager is a key position in any company or organization. This article’s purpose is to make clear some aspects and situations the Human Resource Administrator or in some organizations referred to as the HR Manager.
The Human Resource Administrator/Manager is the key person management of the company contacts when there is a position open and an employment opportunity. The HR representative has a clear understanding of the open position via job descriptions and the manager of the department states his or her expectations.
The open position will be posted within the company first to assess if the position can be filled by an existing employee. A feeling of goodwill is felt when an existing employee can advance within the organization.
It is crucial that any person considering the Human Resource field understands and practices confidentiality. The Human Resource Administrator/Manager is the employee’s direct link to management. When the Human Resource Administrator/Manager is known to keep confidential information, the employee divulges a bond of trust is fostered.
The Human Resource Administrator/Manager is responsible for placing employment ads on an as needed basis, and reviews resume and applications as they are received to assure a proper fit for the company.
The Human Resource Administrator/Manager is typically the first person a potential candidate will meet, and their first interview for the position desired will be conducted at that time. This interview will determine if the candidate will come back for a second interview with the supervisor of the department with the employee need.
When a candidate is chosen for the position, the Human Resource Administrator/Manager conducts an orientation with the employee. The orientation is the time consuming and worth the effort to welcome and answer the new hire’s questions or concern.
Orientation items to be discussed are employee benefits such as medical insurance, 401K accounts, Paid time off guidelines and safety standards of the company and the importance of stable and regular attendance. The new hire is encouraged to ask questions and to take home the benefit papers and information to discuss with their spouse or significant other before completion. Upon completion of new hire benefit documents, the employee is instructed to return them to Human Resources for their personnel file and processing.
The new hire is given a tour of the facility and introduced to coworkers in an effort to have a new hire feel more comfortable and part of the company team. Upon completion of the tour, the employee’s supervisor is contacted to retrieve the employee and help them begin their first day in their new position.
The Human Resource Administrator is responsible for many aspects of the employee hiring decision. The responsibility does not stop at hiring; the Human Resource Administrator is the employee advocate during their tenure with the company.