Data entry is the process of transferring information , or data, into electronic forms through the use of data processing or word processing software installed on a computer . It may sound hard to understand at first , but anybody can get these positions even without related prior experience .
Beginner level data entry jobs can be done by folks with no past experienc e , however , a good typing speed is a prerequisite . It normally requires people who are able to pay attention to detail . Although the required typing speeds vary from employer to employer , all jobs dealing with entering printed data into a computer require the workers to be able to enter the information at speeds set by the employer .
How to get the job
Data entry employment is not very difficult to come by these days . In many sectors , it is an essential part of other jobs as a telemarketer or phone representative . Keeping that in mind , this is the recommended procedure of gaining employment :
1. Improve your typing skills
This can be accomplished by referring to the free tutorials available for most office software. Acquiring a familiarity with company software is a requirement by most employers ; any company searching for data entry personnel will need you to be familiar with the software that they use . Not knowing how to use their software may make you lose out on employment , as most organizations will not have the time nor resources to train you . Ten keying is an important typing skill for positions which involve frequently entering numbers . Commonly used software includes the Microsoft Office Suite and Open Office.
2. Go through the local classified job listings
Look for job listings in your area with the appropriate job title . These jobs are frequently titled ‘Office Assistant’ or ‘Office Associate.’ These opportunities are usually advertised through personnel staffing firms and online job sites . You can call the company and request for a detailed job description to confirm if your skills match the advertised description .
3. Submit a cover letter to the companies which have listed jobs .
It is very important to double check your documents with a fine tooth comb , as any formatting or spelling mistake can, and probably will, cost you your job prospects . In most cases , a functional resume is preferred over chronological resumes because functional resumes lay more emphasis on your strongest skills .
4. Follow up
You can follow up with a phone call after a period of time following the application , usually a week . Inquire if the job has been filled or if they need any information from you . This makes them think of you as a serious applicant and a go-getter who follows through.
Connect with the people who have gotten employed with larger companies . Ask them to keep you in the know in case there is a job opening .
You can alternatively seek employment with a temp agency . This is because many companies lack the resources and time to use in testing or training new applicants . These agencies will normally test your office skills , familiarity with office software, and typing skills . Then they market you to prospecting companies , increasing your chances of acquiring the job .