Our everyday lives are governed and controlled by time. Time is the most powerful component in our life. Time once gone never comes back. Be it a household, school, office or business, all activities are planned and executed with time as a benchmark. Time plays an important role in employee’s activities at work. I would like to corroborate the opinion that employees should be able to alter their schedules to respond to unexpected problems that may arise. Time management needs to be flexible. At the same time it should be structured.
Everybody manages time in one’s own way. Students make timetables for studying, housewives make plans to handle daily chores, and working people make schedules for completing tasks and meeting deadlines. Books have been written on Time from all perspectives -e.g. philosophy, management. Stephen Covey’s “Seven habits of Highly Successful People” mentions effective time management as a factor of success.
There is a right time for everything. Every category of life follows the principles of time. Nature is no exception. Trees take their own gestation time to convert buds into fruits. Even a human being is formed and born after 9 months.
Employees usually make their schedules according to the work allocated to them. Usually employees make tight schedules so that the work is evenly spread till the deadline. Their psychological mind-set is formed in such a way that one extra task or a slight deviation from routine disturbs the schedule completely. Employees start feeling jittery about handling unexpected problems or tasks. It is human nature to ask for more. If the same task is given by a reduced time deadline, the employee indeed is able to meet the deadline. Reason, he/ she were mentally prepared to deliver the task in the given time. The same task when asked to accommodate other problems becomes unmanageable, as the schedule has been fixed in that way. This gives rise to a fall in productivity or quality. If the task and problems come together as part of one project, the employee can manage completing in the same given time. Thus it is important to set the timetable, which can accommodate any unforeseen exigencies.
I would now take another contention that highly structured approach to work is counterproductive. A plan is needed to handle every known task. Unanticipated tasks can be responded to, spontaneously. Planning and adhering to plan denotes a sense of discipline and acts as a precursor to successful accomplishment. A detailed schedule helps us visualize the completion that bolsters confidence in our ability to accomplish the task. Especially, office and work place is supposed to be professional. Employees are responsible for their work. Making timetables gives a credible proof to the superiors that the task can be completed within time. Such plans need to be highly structured to handle all subtasks. Nevertheless, the plans should also be flexible enough to accommodate sudden needs.
For example, all companies now show their time plans to clients to assure them of the completion.
Thus time can be planned for long-term and adhered to in a structured manner. It is however important that time management is flexible enough to change according to unexpected need.